CCCFF: Final Report

*This is supplemental information and does not replace program guidelines or contract documentation.

The Final Report for CCCFF is submitted after the expenses are completed and reviewed in the GMS, approved by the CCCFF Program Grant Manager, and the final reimbursement has been submitted.   

Custom Form Name	Due Date	Frequency
Final Report (CCCFF)	When Project is Complete	1

Instructions on How to Complete CCCFF Final Report:

Navigate to the Custom Form Grid

Step 1: Navigate to your Grant - Grant Management (left navigation) > Grants > [Select your Grant]

 

Step 2: Click on Custom tab > [Select the Final Report (CCCFF) as shown in the screenshot below]:

 

 

Search Bar

If there are enough custom forms added to your award, you will have a 'Search Bar' at the top of your Custom tab.

Use this to filter down the forms that appear in the dropdown by entering in the Custom Form name you are looking for.

Creating and Submitting a Custom Form

Step 3: To create a new form, in the upper right-hand corner, click on the plus sign (+) symbol.

Step 4: Complete the Custom Form fields.

 

Required fields are indicated with an asterisk *. Carefully review any non-required fields to see if they need to be completed. 

 

Step 5: Upload required information:

For the 'Project Completion Documentation' sections, you only need to complete the portion related to your project (e.g., if you had a Construction Project, please complete the Construction section; if you had a Planning Project, please complete the Planning section).

• Documentation Requirements for Construction Projects: Attach documentation identifying that the project is complete (e.g., certificate of occupancy, certificate of substantial completion) and project photographs. In addition, upload a letter from the Chief Elected Official or Meeting Minutes certifying the project is complete as designed and contracted in accordance with the CCCFF contract. Where the project is incomplete, letter or minutes should include narrative that clearly indicates estimated project completion date and project status.
• Documentation Requirements for Planning Projects: Attach a copy of the final planning document. Additionally, upload a letter from the Chief Elected Official or Meeting Minutes certifying the project is complete as designed and contracted in accordance with the CCCFF contract.

Step 6: Once the Required Fields are all filled out, click the Submit button located near the lower right-hand corner (you may need to scroll down in your browser window).

 

If you are not ready to Submit the custom form to DED, click the Save as Draft button. To update a Custom Form draft, use the 'How to Edit/Resubmit a Custom Form' user guide.

Step 7: Click Submit again on the popup. This will create an automatic email to your DED Grant Manager and DED Responsible Person that you have submitted this Custom Form. To verify the Custom Form has been successfully submitted, make sure the Custom Form Status states "Submitted".

 

NOTE: After clicking "Submit" on the Custom Form, you will be directed back to the Custom Form Grid as shown in the screenshot below: