NOTE: This is not applicable to all awards. If you think this is applicable to your Award, and not available, please contact your Program Rep.
Where do I enter Program Income and/or Revolving Loan Funds on an expense (expended)?
You will enter Program Income and/or Revolving Loan Funds on the Custom tab in your expense popup (when you create/edit an expense). The PI and/or RLF amount will not be apart of the 'Direct Cost' amount on the General tab. The 'Direct Cost' amount is only tied to the Financials tab to automatically update the Grant Funds amount.
All other aspects of completing the expense will remain the same.
Video Instructions
How to Enter an Expense with PI or RLF
NOTE: If you do not have a "Custom" tab on your expense, please contact your Program Rep.
Step 1: On the General tab, in the Direct Cost field, enter the amount of the expense that is the sum of Grant Funds and Match amounts for the expense. Do not include your PI or RLF here.
| Direct Cost: |
Enter the Grant Funds + Match amount NOTE: Local Program Income and Local Revolving Loan Fund (RLF) are NOT included in Direct Cost (entered on Custom tab). |
Step 2: Complete the Financials and Attachments tabs as you would a normal expense.
Step 3: Complete the Custom tab on the expense pop-up. All fields are required.
| Does this expense include Local Program Income? | Indicating the use of Program Income for this expense. The amount is entered below. It is not apart of the 'Direct Cost', or 'Match amounts' on the other tabs of the expense. |
| Amount of Local Program Income disbursed (excludes RLF) |
Amount of Local Program Income used for this expense. If no local program income was disbursed, you will need to enter 0. |
| Does this expense include Local Revolving Loan Fund (RLF)? | Indicating the use of Revolving Loan Fund for this expense. The amount is entered below. It is not apart of the 'Direct Cost', or 'Match amounts' on the other tabs of the expense. |
| Amount of Local RLF Disbursed (exclude Program Income) |
Amount of Local RLF used for this expense. If no local RLF was disbursed, you will need to enter 0. |
NOTE: Your version of the Custom tab may look slightly different, including not having a Yes/No question. See screenshot directly below.
Example
In the following example, the expense cost is $4,500.
- $3,000 Grant Funds
- $1,000 Cash Match
- $500 Program Income
NOTE: The same is example has more detailed screenshots above.