Economic Recovery: Reporting Cash Match for Select Programs

*This is supplemental information, and does not replace program guidelines or contract documentation.

List of Applicable Programs:

• Airport Business Park Planning
• Building Mental Health Facilities
• Chief Standing Bear
• County Ag Society
• Financial Literacy
• International Competition Sponsorship
• Internships & Crime Prevention
• Multi Purpose Community Facilities
• Nebraska EDA Tourism
• Pandemic Relief Housing
• QCT Housing Lincoln
• QCT Housing Omaha
• QCT Recovery Greater NE
• QCT Recovery Lincoln
• Refugee Job Training & Placement
• Rural Workforce Housing Land Prep
• Shovel-Ready 2.0

How is Cash Match Reported?

• See your Program's specific "Disbursement" article on specific instructions on how your expenses are recorded. 
  • They will either be recorded/submitted in a:
    
    • Budget Reporting Period AND/OR
    • Reimbursement Payment Request (if an expense has both grant funds and cash match)

Cash Match Additional Information

Depending on your program, Cash Match must be reported at a minimum once every quarter or semi-annually. Depending on your program, expenses are reported by being 'closed' in Budget Reporting Periods AND/OR attached to Reimbursement Payment Requests. Both of these processes notify the Award's Grant Manager of the submission.

1. The Cash Match will be grouped together by line item on expenses (each line item will need its own expense)
2. The Cash Match expense will have an excel attached, Cash Match_Quarterly Report_Template.xlsx, and all of the corresponding Source Documents.
   1. NOTE: Proof of Payment is not needed to attach, but can be requested by DED at any time.
   2. NOTE: See the bottom of this article to download the Cash Match_Quarterly Report_Template.xlsx. 
3. These Cash Match-only expense(s) will be 'closed' (un-editable) using a budget reporting period or attaching to a reimbursement payment request.
   1. If you had attached all of your cash match to a Reimbursement Payment Request (because you were requesting grant funds with that expense), you will still 'close' a Budget Reporting Period. Do not duplicate cash match expenses; you can submit a $0 Budget Reporting Period and enter a note in the Budget Reporting Period's Comment field.
4. If no Cash Match expenses were accrued, you can close an empty budget reporting period. In the Budget Reporting Period Comment field, enter a note that there are no expenses.

Creating Expenses Demo - Cash Match Only Expense

General tab

Grant:	Verify this is selected to the correct Award.
Category:	Choose the category in the dropdown menu.
Line Item:	Select Line Item. Dropdown is pre-populated from what line items are in the chosen category. You will need to create a separate expense if the line items are not all the same.
Direct Cost:	Enter the total amount of Match for this Line Item.
Expense Date:	Select last day of the Quarter.
Expense Status:	Select Reviewed.
Payee:	Leave Blank.
Description:	Enter the following text with the correct quarter, updating "X": "Cash Match expenditures for QX"

NOTE: An expense must be marked as 'Reviewed' for it to appear in a reporting period or reimbursement payment request.

Financials tab

Cash Match Amount:	Select the Dollar button, and enter in the amount. (Equal to the 'Direct Cost')
In-Kind Amount:	Leave as $0.

 

NOTE: If the 'Direct Cost' is incorrect, it must be updated on the 'General' tab. Verify that the "Grant Funded" amount is $0. 

Attachments tab

Attachments: Choose file(s)	Cash Match_Quarterly Report_Template.xlsx (Excel) for this Line Item.
	All Source Documents that go with the Cash Match_Quarterly Report_Template.xlsx.

Example

NOTE: If this Award has Cash Match for a different line item, an additional expense would have to be created.

Next Steps

After adding all cash match expenses per line item:

1. Close the Budget Reporting Period

Cash Match Template Download

https://opportunity.nebraska.gov/cash-match_quarterly-report_template/