HOME: How to Enter an Amendment

*This is supplemental information, and does not replace program guidelines or contract documentation.

'Amendment' Articles

Instructions:

1) Amendment Overview / Viewing Amendments & Statuses

2) How to Create / Submit an Amendment

Award Duration Amendment

Budget Amendment

Performance Goal Amendment

Other Types of Amendments

Program Specific Information Retaining to Instructions Above

Eligible Amendment Types

• Award Duration
• Budget
• Performance Goal (Beneficiary)
  • Other Types of Amendments: Program Guidelines - Tenant Selection and/or Lease Agreement

Ineligible Amendment Types

• Awarded Amount

Amendment Type

Award Duration

Required Attachments 2 Attachments:

1. Letter from the Chief Elected Official including:
   • Certification that the local governing body has approved the extension.
   • Identification and reasons for the proposed amendment, including:
     • Changes to the nature of the proposed requiring the amendment;
     • Steps implemented to avoid any future amendment requests for the same
       reasons.
   • Where additional local matching funds are required due to this extension, certification that
     such funds are available.
2. Revised implementation schedule showing completion of major milestones for all activities.
   • Complete and upload the ‘Amendment_Template_Milestone’ Excel. See the 'Amendment: Attachment - Milestone / Implementation Schedule Template' instructions.

Budget

Required Attachments - 3-4 Attachments:

1. Letter from the Chief Elected Official including:
   • Certification that the local governing body has approved the budget amendment;
   • Identification and reasons for the proposed budget amendment, including
     1. Changes to the nature of the project requiring the amendment;
     2. Steps implemented to avoid any future amendment requests for the same
        reasons.
   • If additional local matching funds are required due to this amendment, certification that
     such funds are available.
   • If the amendment includes a new activity, certification that the activity meets the national
     objective.
2. Minutes from the public hearing held on the proposed amendment (required if reallocating more
   than 10% of the total original grant amount).
3. If the budget amendment will affect major milestones, a revised implementation schedule
   showing completion of major milestones for all activities. Complete and upload the ‘Amendment_Template_Milestone’ Excel. See the 'Amendment: Attachment - Milestone / Implementation Schedule Template' instructions.
4. Certification of re-evaluation of the environmental assessment if necessary.

Performance Goal: Beneficiary

Required Attachments - 2 Attachments:

1. A letter from the Chief Elected Official including:
   • Certification that the local governing body has approved the decrease in proposed
     accomplishments.
   • Identification and reasons for the proposed amendment; including
     • Changes to the nature of the project requiring the amendment;
     • Steps implemented to avoid any future amendment requests for the same
       reasons.
   • If additional local matching funds are required due to this decrease, certification that such
     funds are available.
2. Revised implementation schedule showing completion of major milestones for all activities.
   • Complete and upload the ‘Amendment_Template_Milestone’ Excel. See the 'Amendment: Attachment - Milestone / Implementation Schedule Template' instructions.

Other Types of Amendments: Program Guidelines - Tenant Selection and/or Lease Agreement

You will need to notify your Program Rep before submitting a ‘Program Guidelines: Tenant Selection and/or Lease Agreement’ amendment. They will add it as an option in the Performance Goal section.

To submit a Program Guideline Amendment, select the Performance Goal Amendment Type.

Required Attachments - 2-3 Attachments:

1. Letter from the Chief Elected Official including:
   • Certification that the local governing body has approved the amendment to the housing
     program guidelines;
   • Identification and reasons for the proposed amendment;
   • If additional local matching funds are required due to this amendment, certification that
     such funds are available.
2. If the housing program guidelines amendment will affect major milestones, a revised
   implementation schedule showing completion of major milestones for all activities.
   • Complete and upload the ‘Amendment_Template_Milestone’ Excel. See the 'Amendment: Attachment - Milestone / Implementation Schedule Template' instructions.
3. A complete copy of the proposed revised housing program guidelines.
4.